Payroll and Benefits Specialist (Entry or Advanced)

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Introduction

Use your customer service and payroll or benefits experience as a Payroll and Benefits Specialist (Entry or Advanced) with the Division of Personnel Management's - Region 1 HR Team!

We provide efficient, accurate, and timely service on the full scope of payroll and benefits processing and assistance to employees, management, and retirees within Region 1. The Bureau of Human Resources Region 1 includes the Department of Administration, Department of Financial Institutions, Department of Safety and Professional Services, Department of Transportation, Higher Educational Aids Board, and the Public Service Commission.

This position will be headquartered at the Hill Farms State Office Building at 4822 Madison Yards Way, Madison, WI or the DOA Building at 101 E. Wilson Street, Madison WI. This position has the ability to work remotely up to 5 days per week but will be required to report to the office frequently to complete certain tasks. All employees working a hybrid work schedule are still expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment).
• A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements.
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Note: The results of this recruitment may be used to fill future similar vacancies.

Position Summary

The Payroll and Benefits Specialist handles bi-weekly/weekly payroll and benefits transactions including counts for employee's time and leave each week using PeopleSoft, calculating gross salary and leave accounting adjustments, processing new employees, employment changes, terminations, employment verifications, leaves of absence and other payroll and benefit related transactions as appropriate.

This position also administers complete benefit package including all state offered insurance programs, retirement, and the Family Medical Leave Act (FMLA).

Additionally, this position provides consulting and educational services to individual employees, supervisors, and management as needed.

Salary Information

The Payroll and Benefits Specialist level is in schedule-range (81-05) with an hourly rate of $25.00-$27.04, depending on qualifications plus excellent benefits.

The Payroll and Benefits Specialist-Advanced level is in schedule-range (81-04) with an hourly rate of $27.73-$31.00, depending on qualifications plus excellent benefits.

A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may need to report to office locations in Wisconsin on short notice.

Qualifications

Minimally qualified applicants must have all the following:

• Experience using a Human Resources Information System (i.e., PeopleSoft, Kronos, ADP, etc.) for payroll or benefit processing activities.
• Experience providing customer service, consultation, or technical assistance to diverse customers (i.e., internal/ external customers, employees, management, etc.) on HR related topics.
• Experience performing payroll, benefits, or fiscal support duties (i.e., entering or processing payroll, employee benefit administration, payroll accounting, accounts receivable/ payable, etc.)
• Experience auditing or resolving discrepancies of payroll, benefits, or fiscal data (i.e., timesheet or benefit adjustments, reconciliation, benefits, data validation, etc.)

In addition to all of the above, well-qualified applicants have one or more of the following:

• Experience researching, interpreting, and applying policy, administrative code, or statutes related to leave or benefits administration.
• Experience training and/or presenting on payroll, benefits, or HR functions to internal employees, supervisors, and management.

In addition to the qualifications listed above, an applicant at the Payroll and Benefits Specialist-Advanced level has all the following:

• Experience training or orientating employees to payroll, benefits, or HR topics.
• Experience creating training materials, job aids, or other informational documents.
• Experience working with State of Wisconsin payroll and benefits processes, policies, and/or procedures.

How To Apply

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Marley Hellenbrand at 608-267-3269 or Marley.Hellenbrand@dot.wi.gov. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

The deadline to apply is 11:59pm CST on Sunday, June 8th.

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Payroll and Benefits Specialist (Entry or Advanced) job info - State of Wisconsin Hybrid work in Madison, WI above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Payroll and Benefits Specialist (Entry or Advanced) job info - State of Wisconsin Hybrid work in Madison, WI in 2025-05-30 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.