Bookings Coordinator

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the City of Little Rock, AR with the position of Bookings Coordinator which was opened this.

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The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Objective & Safety/Security Sensitive Designation This is not a Safety-Sensitive Job for Purposes of the Arkansas Medical Marijuana Amendment. This position is not considered Essential Personnel under the LRCVB Inclement weather policy. JOB OBJECTIVE: To coordinate the reservation, booking and scheduling process and related activities for facilities operated by the Little Rock Convention & Visitor's Bureau (LRCVB). Essential Functions

• Coordinates the reservation, booking and scheduling process and related activities for facilities operated by the Little Rock Convention & Visitor's Bureau (LRCVB).
• Enters all facility bookings and reservations in the event booking management software systems (EBMS) to verify building usage is maximized; monitors booking system to ensure that events are booked in compliance with applicable LRCVB policies and procedures.
• Reviews and verifies client's preliminary specifications and related requirements to determine facility space availability for prospective events to include sufficient move-in/out times, availability of appropriate electrical and technical connections, and other related items needed for event; reviews scheduled events to ensure physical feasibility of clients requests and space needs; makes recommendations for scheduling or space conflicts; forwards to appropriate personnel as required.
• Answers questions and provides information to prospective clients relative to reservations, bookings, contracts, events and operating policies and procedures.
• Compiles information and sends final contract and related documents to rental contract designee/representative; receives signed contract and appropriate payment; prepares deposit and submits to appropriate personnel for processing; reviews contract and related documents to ensure all requirements are complete to finalize and secure event in EBMS system; notifies appropriate personnel of incomplete contract or related documents.
• Provides assistance to the Sales & Services Department by reserving dates and facilities required for bid preparation meetings and other related activities to include scheduling site visit tours for prospective clients; conducts tours as necessary; coordinates with other LRCVB staff to reschedule dates tentatively reserved for Departmental activities as needed.
• Monitors the event software system (EBMS) to ensure daily schedules are accurate and scripted in the system; notifies Departmental staff of any modifications made to event bookings.
• Serves as primary liaison between LRCVB and local hotels relative to catering needs for events at LRCVB facilities; prepares regular reports to ensure hotels have accurate catering requests.
• Compiles information and prepares various narrative and statistical reports relative to budget, building usage and related information.
• Establishes and maintains hard copy and computer files and records relative to booking, reservations, scheduling and related activities for LRCVB facilities.
• Provides assistance to Event Managers and Event Coordinators by entering event agendas into the event software system (EBMS).
• Serves as Event Managers to specific client groups utilizing LRCVB operated facilities for single-day, small meetings and events.
• Operates a personal computer, internet, e-mail and various other software packages in the performance of essential functions.
• Interacts in a positive and responsive manner with clients, attendees of events, seminar speakers, and the general public.

SUPERVISORY RESPONSIBILITIES: None. Minimum Qualifications, Additional Requirements and Supervisory Responsibilities These knowledge, skills, and abilities are usually, although not always, acquired through the completion of college coursework in Business Administration, Marketing or a related area and two (2) years experience in the coordination, scheduling and booking of meetings and events for a public facility or a related area. Equivalent combinations of education and experience will be considered. ADDITIONAL REQUIREMENTS:

• Must be available to work evenings, weekends, and holidays as required.

This position may require one or more of the following pre-employment screenings: drug and alcohol screening, or background investigation. DISCLAIMER: This document does not create an employment contract, implied or otherwise. Application Requirements

• ONLY On-Line Applications Accepted.
• Application and Supplemental Questions required by Closing Date.
• Selected candidates must take and pass computerized skills assessment at a later date.

Applicable experience must be included in the on-line application/electronic work history. Please do not leave the work history section of the application "blank" or with a "see resume" statement. Failure to follow these instructions may result in the rejection of your application documents. Applicants' Responsibilities: Applicants are responsible for the accuracy of their contact information and keeping informed of their application status. Applicants are responsible for completing all selection components (ie., supplemental questions, written exams, performance/practical exams) as required by the job posting. [When possible, tentative exam dates, etc. will be listed on the job posting so that applicants can make timely inquiries.] Applicants may check the status of their application for any position by periodically logging into their applicant account at www.LRjobs.net; therefore, applicants should keep their Username and Password available for this purpose. Applicants may call the Human Resource office (501) 371-4590 to check their status if they are having computer difficulties.

LRCVB Benefits - Full-Time Employees Health Insurance - Cigna - Cost per pay period Base Plan - Emp only: $15.16; Emp + Spouse: $267.78, Emp + Child(ren): $221.85; Family: $474.48.

Buy-up 1 Plan: Emp only: $47.42; Emp + Spouse: $335.54, Emp + Child(ren): $283.15; Family: $571.27.

Buy-up 2 Plan: Emp only: $59.05; Emp + Spouse: $359.95, Emp + Child(ren): $305.24; Family: $606.14.

High Deductible Plan: Emp only: $410.00; Emp + Spouse: $256.97, Emp + Child(ren): $212.05; Family: $459.03.

Four (4) plans to choose from: Base Plan; Buy-up 1 Plan, Buy-up 2 Plan or High Deductible

• Base Plan: $3,000 deductible (in network), $40 co-pay for PCP - $70 co-pay for specialist; Prescription co-pays: $0, $20, $40, $80 copay, $200 Rx deductible for Tier 2, 3, 4
• Buy-up 1 Plan: $2,000 deductible (in network), $30 co-pay for PCP - $60 co-pay for specialist; Prescription co-pays: $15, $45, $70, $70 copay; no additional Rx deductible.
• Buy-up 2 Plan: $1,000 deductible (in network), $25 co-pay for PCP - $50 co-pay for specialist; Prescription co-pays: $15, $45, $70, $70 copay; no additional Rx deductible.
• High Deductible Plan: $2,500 deductible (in network), Prescriptions: Tier 1 10% after deductible; Tier 2 20% after deductible; Tier 3 30% after deductible; Tier 4 $80 co-pay after deductible
• Effective 1st of the month following 30 days of regular full-time employment

Dental Insurance - Emp: $0; Emp & Spouse: $11.45; Emp & Child: $15.99; Family: $30.39 per pay period

• Delta Dental - $50 deductible except for Preventative Services
• $0 deductible for Preventative Services
• Maximum of $1,000 annual benefit per person per calendar year
• Effective 1st of the month following 30 days of regular full-time employment

Vision Insurance - Emp: $4.02; Emp & Spouse: $7.64, Emp & Child: $8.24 and Family: $11.74 per pay period

• Delta Vision - $0 deductible - co-pays and allowances; $10 co-pay for well vision exam (once every 12 months) plus $20 co-pay for materials lenses & frames or contact lens fitting & evaluation
• $150 allowance for frames (once every 24 month frames/12 month lenses)
• Or - Contact Lens - $150 allowance for contacts
• Effective 1st of the month following 30 days of regular full-time employment

Life Insurance - LRCVB pays employee premium (dependent life not offered)

• 2 times annual salary rounded to the nearest thousands of coverage to a maximum of $350,000
• Effective 1st of the month following 30 days of regular full-time employment

Accidental Death and Dismemberment - LRCVB pays employee premium

• 2 times annual salary rounded to the nearest thousands of coverage
• Effective 1st of the month following 30 days of regular full-time employment

Long Term Disability - LRCVB pays employee premium

• Effective the first day of the month following 30 days of regular full-time employment.

Pension - Automatic enrollment, effective the first day of regular full-time employment

• Defined Benefits Plan: 4.5% employee contribution/9% employer contribution
• Vested after 5 years of service; Normal retirement age is 65.

Flexible Spending Account / Health Savings Account -

• Choose from FSA (with Base, Buy-up 1 or Buyup 2 Plans), HSA (with High Deductible Plan) or Dependent Care Expenses,
• FSA - can enroll at Open Enrollment after one year of service
• HSA - can enroll during initial enrollment period or at Open Enrollment

Deferred Compensation - Arkansas Diamond Plan - employee contribution only, no employer contribution.

Voluntary Supplement Coverage - AFLAC (accident, cancer, etc.) voluntary insurance for employee, spouse and/or child(ren); MASA - Medical Transport Solutions; Simple Will - available at open enrollment only; Voluntary additional Life and AD&D available for employees and dependents with One America or Transamerica

Tuition Assistance - $1,000 per semester, up to $3,000 per calendar year, available after 6 months of employment.

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Bookings Coordinator job info - City of Little Rock, AR Little Rock, AR above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Bookings Coordinator job info - City of Little Rock, AR Little Rock, AR in 2025-04-10 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.