Assistant Office Manager

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Inspire Dental with the position of Assistant Office Manager which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Assistant Office Manager below matches your qualifications.

Position Overview

The Assistant Office Manager is a critical role responsible for ensuring the smooth daily operations of our dental practice, managing administrative functions, patient relations, and support for clinical staff.

Key Responsibilities

Practice Administration

• Oversee daily administrative operations of the dental office
• Manage front desk operations, including patient scheduling, check-in/check-out processes
• Coordinate communication between patients, dentists, and staff
• Maintain and organize patient records, ensuring compliance with HIPAA regulations
• Manage incoming phone calls, emails, and patient inquiries

Financial Management

• Handle billing and insurance claims processing
• Manage accounts receivable and payable
• Prepare and maintain financial reports
• Process patient payments and manage payment plans
• Coordinate with insurance companies and verify patient insurance coverage

Staff Support

• Assist in hiring and onboarding new staff members
• Coordinate staff schedules and manage time-off requests
• Facilitate staff meetings and internal communications
• Support dentists and dental hygienists in administrative tasks

Patient Experience

• Ensure exceptional customer service and patient satisfaction
• Handle patient complaints and resolve conflicts professionally
• Manage patient recall systems and follow-up communications
• Develop and implement patient communication strategies

Inventory and Supply Management

• Track and order office and dental supplies
• Manage vendor relationships
• Maintain inventory records and control costs
• Coordinate equipment maintenance and repairs

Compliance and Administrative Duties

• Maintain compliance with healthcare regulations and office policies
• Manage patient privacy and confidentiality
• Prepare and maintain required documentation
• Stay updated on healthcare administrative regulations

Qualifications

Education

• Additional certifications in medical office management preferred

Experience

• 3-5 years of experience in medical or dental office management
• Proven track record of successful administrative leadership
• Experience with dental practice management software

Skills

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office and dental practice management software
• Basic understanding of dental terminology and insurance processes
• Problem-solving and conflict resolution skills

Personal Attributes

• Professional demeanor and appearance
• Patient and empathetic approach to patient interactions
• Ability to work in a fast-paced environment
• Strong ethical standards and commitment to patient confidentiality

Technical Requirements

• Proficiency with dental practice management software (e.g., Dentrix, EagleSoft)
• Advanced computer skills
• Knowledge of medical billing and coding
• Understanding of HIPAA regulations

Compensation and Benefits

• Competitive salary based on experience
• Health insurance
• Paid time off
• Retirement plan
• Professional development opportunities

Additional Information

• Full-time position (40 hours per week)
• Some evening or weekend work may be required
• Opportunity for growth within the practice

Job Type: Full-time

Pay: $35.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Assistant Office Manager job info - Inspire Dental Tigard, OR above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Assistant Office Manager job info - Inspire Dental Tigard, OR in 2025-03-28 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.