Administrative Assistant 1

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Administrative Office of the Courts Business Unit: 23200 Administrative Assistant 1 #00054532-23200, Full-Time, Perm, in Albuquerque, NM # of Positions: 1 Opening Date: 03-25-2025 - Close Date: 04-08-2025 Target Pay Range/Rate: $17.100 per hour OR $35,568 annually The Second Judicial District Court is recruiting for a full-time, classified, Administrative Assistant 1 position #00054532-23200, for the Court Reporters and Monitors Division in Albuquerque, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under direct supervision performs clerical or administrative duties and assists the public. This position is assigned to the Criminal Division. Court Monitor Certification must be obtained within six (6) months of hire. Finalist(s) may be subject to criminal background checks. EXAMPLES OF JOB DUTIES

The Administrative Assistant 1 is responsible for providing clerical and administrative support.

Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.

Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.

Maintains a docket or calendar of deadlines and appointments.

Manages and coordinates the timely processing of documents, correspondence, and records.

Manages and tracks information and data using electronic databases.

Manages and routes files and information to appropriate destination.

Answers telephones, provides customer service, and greets visitors.

Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.

Takes minutes and provides support to facilitator committees, and staff.

Compiles and prepares statistical reports or analysis.

May act as site coordinator to coordinate services with outside vendors.

Receipts, balances, reconciles and distributes incoming monies.

Orders supplies and ensures equipment is maintained.

Performs records maintenance and management to include the retention or destruction of records.

May assist in the courtroom or with court programs.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records. WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed.

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

*These benefits vary by job classification or need* QUALIFICATIONS

• Education: A high school diploma or GED.

• Education Substitution: None.

• Experience: Two (2) years of experience in a secretarial, clerical or related field.

• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form and proof of education to 2ndjobapply@nmcourts.gov or the address above. State of New Mexico Second Judicial District Court Human Resource Office 400 Lomas Blvd. NW (Third Floor/Room 325) Albuquerque, NM 87102 PROOF OF EDUCATION IS REQUIRED. EQUAL OPPORTUNITY EMPLOYER

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Assistant 1 job info - New Mexico Courts Albuquerque, NM above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Assistant 1 job info - New Mexico Courts Albuquerque, NM in 2025-03-26 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.