Executive Assistant

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Executive Assistant Albuquerque, NM | Full-Time | Competitive Pay + Benefits

Join a Mission-Driven Organization!

Are you highly organized, detail-oriented, and passionate about supporting leadership in a mission-focused environment? The Arc New Mexico is seeking an Executive Assistant to provide high-level administrative support to the Executive Director, assist in board management, and coordinate key organizational activities.

Why Join Us?

• Meaningful work that supports individuals with disabilities and strengthens community impact.
• Engagement at the highest levels - work directly with executive leadership, board members, and national partners.
• Dynamic and collaborative environment with growth opportunities.
• Competitive pay and comprehensive benefits.

Position Overview

The Executive Assistant is responsible for managing the Executive Director's administrative workflow, coordinating board and leadership meetings, handling correspondence, and supporting donor and event management. This role also serves as a key liaison between the Executive Director, senior management, and The Arc's regional and national networks.

The ideal candidate thrives in a fast-paced, entrepreneurial environment, exercises discretion with sensitive information, and ensures smooth operations through organization and proactive problem-solving.

Key Responsibilities

Administrative Support to Executive Director & Senior Leadership

• Manage Executive Director's appointments, calendar, and correspondence, including drafting letters, thank-you notes, and emails.
• Organize Executive Director's workflow, including document management (copies, scanning, filing, and word processing).
• Screen and direct calls and visitors to the Executive Director's office.
• Support staff recognition efforts, such as tracking anniversaries and achievements.
• Assist in meeting coordination, including scheduling, preparing agendas, taking minutes, and managing follow-ups.
• Collaborate with The Arc's state, regional, and national networks to maintain engagement and alignment with priorities.

Board & Governance Support

• Organize and support Board of Directors meetings, including scheduling, preparing board packets, recording minutes, and tracking action items.
• Maintain and update board rosters, directories, and key documents.
• Assist in onboarding new board members, including document completion, orientation, and committee assignments.
• Support board recruitment efforts, maintaining candidate lists and coordinating outreach.
• Track board attendance, resolutions, and policy ratifications, providing reports as needed.
• Maintain communication with board alumni and past presidents for continued engagement.

Event Planning & Special Projects

• Assist in planning organizational events, stewardship activities, and annual meetings.
• Support the Executive Director in strategic planning initiatives, compiling reports and coordinating workgroups.
• Handle special projects as assigned, ensuring successful execution from conception to completion.

What You Need to Succeed

Education & Experience

• High School Diploma or GED required; associate or bachelor's degree preferred.
• 3+ years of experience in administrative support, executive assistance, or office management.
• Experience with board relations and governance is a plus.

Skills & Competencies

• Strong organizational and problem-solving skills - ability to multitask and manage competing priorities.
• Excellent written and verbal communication skills - professional and polished in all interactions.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and database management.
• Attention to detail with a high level of discretion in handling confidential information.
• Ability to work independently while maintaining strong collaboration with leadership and staff.

Work Environment & Requirements

• Routine office environment with occasional early evening or weekend meetings.
• Physical Requirements: Ability to sit for extended periods and lift up to 20 lbs. unassisted (40 lbs. with assistance).
• Valid Driver's License & Background Check Required.

Compensation & Benefits

• Competitive Pay Based on Experience
• Benefits start on the 1st of the month after 60 days and include:
  • Health, Dental, and Vision Insurance (Co-paid for employee and family)
  • Paid Holidays, Vacation, and Sick Leave
  • Short-Term & Long-Term Disability Insurance
  • Life & AD&D Insurance
  • Retirement Plan (Simple IRA) with 2% employer contribution

Apply Today & Make an Impact!

Be part of a team that supports leadership, strengthens board engagement, and furthers The Arc New Mexico's mission to protect and promote the rights of individuals with disabilities.

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Executive Assistant job info - The Arc of New Mexico Albuquerque, NM above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Executive Assistant job info - The Arc of New Mexico Albuquerque, NM in 2025-03-18 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.