Administrative Specialist

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the ReproTech LLC with the position of Administrative Specialist which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Administrative Specialist below matches your qualifications.

For over 30 years, ReproTech has been the expert in long-term reproductive cryostorage. We are a trusted cryostorage facility that provides extended storage services to both IVF centers and oncology professionals. Operating across the United States, ReproTech maintains a substantial presence with five strategically located facilities, serving our valued patients and the network of esteemed reproductive laboratories with which we collaborate closely.

Summary: This position is crucial in performing the day-to-day activities for ReproTech. These activities include receiving incoming calls and inquires, responding to emails, opening accounts, scheduling, as well as some billing and collection activities. It is expected that all Administrative Specialists work both independently and as an integral member of the office team and have a deep understanding of all pertinent ReproTech systems and procedures.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Client Depositors: document prospective Client Depositor account status, enter inventory, record data, create invoices, and receive payments in Acumatica
• Client Depositors: create accounts, coordinate correspondence, obtain required forms or documents, review all accounts for accuracy
• Answer phone inquiries
• Monitor accounts receivable and contact clients regarding past-due balances as needed
• Work with clinics to coordinate the shipment of Client Depositor specimens
• Prepare shipping forms and documents
• Create UPS Airbills, as needed
• Document the disposition of accounts
• Assist with transfer of ownership pertaining to embryo/tissue donation as needed
• File maintenance/archiving of tank room documents
• Process inbound client documents, adding notes to client account in Acumatica and delivering information to appropriate staff
• Receive, sort, and distribute mail, and process checks
• Train new hires on essential job duties under the supervision of the Site Director and Assistant Site Director
• Maintain a working knowledge of applicable regulatory agencies such as FDA and their related regulatory requirements for the shipping and storage of reproductive tissue
• Maintain the Customer Portal, Fax, Info, Billing and DocuSign Forms inboxes by responding to inquiries, distributing/processing documents, as assigned
• DocuSign File organization/review/follow-up
• File Reviews
• Follow up on Auto Charge Declines, Financial Assistance, Minor Clients, Deceased Client Depositors, etc.
• Third Party billing tasks as assigned
• Stay current on all ReproTech policies and procedures, including ReproTech Office Manual, Employee Handbook, SOPs, and complete required trainings for regulatory compliance, such as OSHA and HIPAA.
• Assist with Change Order revisions
• Provide Documents, links, and brochures to appropriate clients and clinics
• Assist in monthly invoicing tasks as needed
• Inactive Accounts: file maintenance/disposition of documents
• Contact clients for updated addresses/contact information as needed

SECONDARY DUTIES AND RESPONSIBILITIES:

• Assist with special projects as assigned by supervisors or management
• Order office supplies
• Quarterly recording of marketing supplies and inventory
• Perform duties as outlined and other duties as assigned

Reasonable accommodation may be made to qualified individuals with disabilities to perform the essential functions of the job.

QUALIFICATIONS:

• Experience in the reproductive medical field, health sciences, or laboratory and a working knowledge of reproductive terminology
• Ability to perform on-call responsibilities as required
• Ability to communicate with potential and current clients (clinics) and patients in a professional manner
• Excellent telephone and written communication skills
• Excellent organizational skills with a strong attention to detail required
• Flexibility and a positive attitude are essential

Job Type: Full-time

Pay: $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• health field: 1 year (Required)
• customer service: 1 year (Required)

Ability to Relocate:

• Reno, NV 89521: Relocate before starting work (Required)

Work Location: In person

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Specialist job info - ReproTech LLC Reno, NV above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Specialist job info - ReproTech LLC Reno, NV in 2025-03-18 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via form this bottom.