Executive Assistant to the Associate Vice Chancellor of Research

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Classification Information Position/Classification Title Executive Assistant Classification Type SHRA Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory Minimum Experience/Education

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education Graduation from a four-year college or university and one year of related experience in Higher Education; or an equivalent combination of education and experience from which comparable knowledge, skills and abilities have been attained.

• Considerable knowledge of modern office procedures, practices, and equipment
• Ability to work with diverse customers internal and external to DORED
• Ability to work independently and see projects through to successful completion
• Basic accounting experience
• Familiarity with processing personnel actions
• Ability to exercise judgment and discretion in performing assignments

Requires strong organizational skills, an orientation for details, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Microsoft Excel, and the ability to learn department-specific computer systems as needed. Individual must be organized, detailed oriented, able to multitask, have strong communication and customer service skills, work independently but also serve as a productive member of the Division of Research team, and trustworthy to handle sensitive documents and keep information confidential. Required License or Certification Position Overview Primary Purpose of Position The primary purpose of this position is to provide strategic support for the work and duties executed by the Division of Research (DOR). This position interacts on a daily basis with internal and external constituencies across the university. Some of the work done by this position is confidential and requires maximum discretion. Primary Function of Organizational Unit The Division of Research (DOR) manages N.C. A&T's Research enterprise. DOR provides services to faculty and student researchers, to current and potential research partners, funding agencies, and economic development agencies. Work Hours 8 a.m. to 5 p.m. on Monday to Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Program Knowledge Duties

• Report to and provide administrative support to assist Associate Vice Chancellor for Research. Tasks to include managing calendars, reviewing documents, emails, scheduling meetings, etc.

• Time management skills to help assess and manage Associate Vice Chacellor's demands using zoom, outlook calandering and other programs as needed

• Other duties as assigned by AVC

Required Competency Work Coordination/Planning Duties

• Supports the Division of Research by providing backup for responding to and logging calls when current staff are not available.

• Assists the Associate VC for Research with scheduling meetings, travel, visitors, etc.; sending meeting reminders, and with clerical work.

• Answers questions and meeting requests directed to the Associate Vice Chancellor.

Required Competency Administrative Duties Duties

• Provide support in the areas of communication, logistics, preparation of materials and follow-up for meetings, training seminars and workshops.

• Collaborates with other administrative staff in the preparation of needed materials for meetings and reports, review of policies, and transmits requirements with time-frames to both leadership and staff.

• Represents the Associate Vice Chancellor of Research by welcoming visitors, reviewing correspondence; appropriate delegation or handling of calls or contacts.

Position Information Working Title Executive Assistant to the Associate Vice Chancellor of Research Competency Level Journey Position Number 002057 Recruitment Range $54,717 - $55,000 FLSA Non-Exempt Appointment Type Permanent - Full-time FTE 40 hours/week, 12 months If Time Limited, Appointment Length Organizational Division Assoc VC for Research Organizational Location VC for Research & Econ Develop Organizational Unit Dir of Sponsored Programs Posting Detail Information Posting Number SHRA2858 Open Date 02/27/2025 Close Date 03/31/2025 Special Instructions to Applicant You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A & T permanent employees include the following and more;

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna - State Health Benefits of North Carolina
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station. Quick Link https://jobs.ncat.edu/postings/36254

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