Administrative Assistant II or III - El Paso District Headquarters - East Area Office

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If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Administrative Assistant II or III - El Paso District Headquarters - East Area Office below matches your qualifications.

Administrative Assistant II or III - El Paso District Headquarters - East Area Office - (2500249) Position Information

TxDOTs El Paso District is searching for an Administrative Assistant II or III to join the East Area Construction and Maintenance Office in El Paso, TX! With this position you will enjoy the exciting and rewarding work of shaping the States transportation system while supporting the Area Engineer. This position performs administrative office related work for department staff and the general public. Work requires contact with governmental officials and private entities.

The East Area Office currently has projects across El Paso, Hudspeth and Culberson County including work on I-10, Loop 375 and US62/180 totaling more than $600 million.

Come help us keep Texas moving and safe by supporting agency projects and initiatives, apply today!

Learn more about El Paso District:

TXDOT El Paso District

Salary Range for each Position:

Administrative Assistant II - A15 - $38,976.00 - $58,045.00

Administrative Assistant III - A17 - $42,976.00 - $64,469.00

****The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicants work experience, education, skill level and all other appropriate factors, and based on business needs.

Minimum Salary: 38,976.00 Maximum Salary: 64,469.00 Pay Basis: Yearly FLSA Status: Nonexempt Work Locations: E El Paso Area Eng/Maint Sec 1430 JOE BATTLE BLVD El Paso 79936 Travel: Yes, 5 % of the Time Shift: Day Job Shift Details: Monday - Friday: 8:00 a.m. - 5:00 p.m. Location Flexibility: Onsite Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Administrative Assistant II

Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Administrative Assistant III

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Administrative Assistant II

• Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
• Coordinates, organizes, and composes meeting agendas.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains records and inventories of materials, supplies and equipment.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the travelers behalf.
• Performs other job responsibilities as assigned.

Administrative Assistant III

• Coordinates and/or prepares periodic special reports.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Coordinates, organizes, and composes meeting agendas.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains records and inventories of materials, supplies and equipment.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the travelers behalf.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Administrative Assistant II & III

Education: High School Grad or Equivalent in general education.

Administrative Assistant II

Experience: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Administrative Assistant III

Experience: 3 years administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Administrative Assistant II & III

Licenses and Certifications: Valid drivers license at the time of application. This position requires driving a state vehicle.

Competencies:

Administrative Assistant II & III

• Inventory/stock control procedures.
• Researching, evaluating and interpreting complex information.
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external.
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.
• Preparing and maintaining confidential and sensitive records, files, and reports.
• Using computers, applicable programs, applications, and systems.
• Preparing technical/statistical reports.
• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments.

Physical Requirements and Working Conditions:

Administrative Assistant II & III

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools.
• Sitting - prolonged periods of time.
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers.
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.

Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Job: Exec/Admin/Clerical/Legal Schedule: Full-time Employee Status: Regular Job Type: Standard Job Level: Non-Management Job Posting: Jan 30, 2025, 12:22:55 PM Unposting Date: Feb 13, 2025, 11:59:00 PM State Job Title/s: Administrative Assistant IV/ Administrative Assistant V State Job Code/s: 0156/0158 Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information

How to Submit an Application:

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